GDPR Policy
Privacy Policy – EduPED Project
The EDUPED project (Educational Campuses as Drivers for Positive Energy Districts) is committed to protecting your privacy and personal data. Coordinated by The Hague University of Applied Sciences (THUAS) through Prof. Dr. Rizal Sebastian, MSc, BArch, and developed in collaboration with several European universities and public institutions, EduPED handles personal data with the utmost care, transparency, and responsibility, in line with the General Data Protection Regulation (GDPR).
Contact information:
Email: contact.eduped@gmail.com
Phone: +31 70 445 8888 (THUAS)
Address: The Hague University of Applied Sciences, Johanna Westerdijkplein 75, 2521 EN Den Haag, Netherlands
1. What personal data we collect
We may collect and process the following types of personal data:
- Name, surname
- Email address
- Organisation name and type
- Job title and country
- Participation history in EduPED events
- Feedback or survey responses
- Information voluntarily submitted through contact forms, newsletters, or event registrations
2. Why we collect and use your data
We collect personal data to:
- Register participants for EduPED events
- Distribute newsletters and project updates
- Conduct surveys and consultations
- Improve the content and usability of our website
- Ensure proper organization and documentation of project activities
We do not collect personal data for commercial purposes. Your data will only be shared with EduPED project partners when strictly necessary for the fulfillment of the above purposes.
3. Legal basis for processing
Your personal data is processed based on:
Your consent when subscribing to newsletters or registering for events
Legitimate interest for project coordination, communication, and impact analysis
Legal obligation for transparency in publicly funded research
4. Cookies and website usage
Our website uses cookies to improve your user experience. You may choose to accept or reject non-essential cookies.
Strictly necessary cookies cannot be refused.
Analytics cookies help us understand user behavior (collected anonymously).
5. Email Communications & Newsletters
When subscribing to our newsletters, we collect your name, email, and organisation details.
You may unsubscribe at any time via the “Unsubscribe” link or by emailing: contact.eduped@gmail.com.
6. Events & webinars
For event participation, we collect data necessary for:
Registration and attendance tracking
Sending event materials and follow-up communications
Sharing presentation materials (with prior consent)
Publication of attendee lists (only if approved by the participant)
Photos or videos taken during events may be used for dissemination, only with prior notification and consent.
7. Surveys and consultations
Data from surveys will be treated confidentially and used only for analytical purposes. We may publish aggregated results, but not personal data, unless explicit consent is given.
8. Data storage and processors
Your personal data may be stored securely via tools such as:
Google Forms / Microsoft Forms / LimeSurvey (for surveys)
Only authorized members of the EduPED consortium have access to this data. Third-party processors are GDPR-compliant and subject to data processing agreements.
9. Your rights
You have the right to:
- Access your personal data
- Correct inaccurate data
- Withdraw consent at any time
- Request data deletion
- Restrict or object to processing
- Lodge a complaint with a supervisory authority
To exercise your rights, contact: contact.eduped@gmail.com
10. Supervisory authorities
If you believe your data rights have been infringed, you may contact one of the following data protection authorities:
Dutch Data Protection Authority Autoriteit Persoonsgegevens
Bezuidenhoutseweg 30, 2594 AV The Hague, The Netherlands
Phone: +31 70 445 8888
Website: https://autoriteitpersoonsgegevens.nl